The COA Group

New York Law Firm seeks Entry-Level Practice Assistants.  The ideal candidate will be a recent graduate from a good school with a high GPA.  Positions start mid-May, after graduation.  Will train.

The qualified candidate will have recent secretarial or assistant experience (preferably in a large law firm); excellent written and oral communication skills; a customer service orientation; a proactive work ethic; attention to detail; the ability to work well under pressure in a constantly changing environment; excellent attendance, punctuality, and flexibility for overtime; the ability to successfully work in a team-oriented environment.  Strong day-to-day organizational skills are essential, including the ability to analyze, assess and prioritize work assignments as well as the ability to multi-task.   The candidate must have proficiency working in Microsoft Word as well as proficiency in formatting documents utilizing Styles.  A minimum typing of 55+ wpm is required.  PowerPoint and Excel expertise and a college degree are preferred.

Responsibilities include, but are not limited to:

A Practice Assistant provides secretarial and administrative support to attorneys and legal assistants in a variety of practice areas.  Duties include, but are not limited to:

• Performing complex legal secretarial activities which may be highly confidential and sensitive and require diplomacy and discretion.
• Interfacing and establishing ongoing positive business relationship with clients.
• Communicating effectively on busy, multiple telephone lines.
• Typing, formatting, editing and finalizing legal documents.
• Transcribing dictation, minutes of meetings or taped records of conferences and meetings.
• Composing routine letters and memoranda and preparing reports.
• Establishing and maintaining office files and records materials.
• Assisting in the preparation of time-keeping, travel, expense reports and other administrative records.
• Conducting Internet research as directed by attorney(s).
• Scheduling and arranging meetings and conferences.
• Making travel arrangements.
• Calendar maintenance.
• Filing and general secretarial duties as assigned.
• Cover for other Practice Assistants in “Pod” (assigned workstation or cluster), as needed.