The COA Group

An international AMLaw 20 law firm headquartered in midtown Manhattan seeking a full-time Billing Assistant.  The Billing Assistant has the responsibility of supporting the billing team with the daily preparation and processing of client billing.  This is a non-exempt position and reports to the Billing & Collections Manager.

Review time entries throughout the month for accuracy and adherence to billing guidelines

Following up with timekeepers as needed and making corrections to time entries accordingly.

Generate pro-forma schedules

Making edits to pro-formas and billing drafts at the direction of billing coordinators.

Preparing client disbursement back-up.

Processing finalized bills in Elite system.

Generate bill copies for billing files and maintaining bill files

• Bachelor’s degree in Accounting or business-related field.
• Minimum of 1 year experience in a professional firm preferred.
• Proficiency in MS Word and Excel.
• Highly organized and capable of handling multiple tasks efficiently.
• Flexibility for overtime.
• Strong verbal, written, creative and interpersonal skills.

• Experience in Elite Enterprise.
• Law firm experience a plus.

Prominent Law Firm in New York City is seeking a Supervisor of Cash Application and Analysis :

Job Functions:

Chief Responsibilities include:

• Direct supervision of one Sr. Cash Application Coordinator and one Cash Application Coordinator in the New York headquarters.

• Supervision of the daily cash receipts process which includes the organization, identification, and application of all domestic and international cash receipts.

• Work closely with the Finance Mgrs and Office Administrators from the National and International Offices to ensure that all cash receipts are reported and recorded properly.

• Provide the Firm with verbal notifications of our current daily collections throughout the day and as requested/instructed during the Fiscal Year end (Countdown).

• Interface with the Partnership and Admin. Staff to facilitate any necessary actions such as contacting clients, conducting research, and providing analysis of applications.

• Work closely with the Controller and Accounting Mgr with escrow deposits, transfers and applications.

• Establish and maintain a filing system for the Daily Cash Receipts.

• Maintain and issue the Daily Cash and Billing Reports at the end of each business day.

• Timely follow up to requests; including the immediate notification of any problematic accounts to the Partners and the Billing & Collections Director.

• Coordination of Audit Letter information.

• Work with external auditors during the Annual Audit.

• Create and maintain Cash Application procedures including the creation of a guide.

• Other projects and responsibilities as assigned.

Qualifications include:

• Excellent written and oral communication skills
• Strong interpersonal skills with the ability to work with all levels of firm personnel and client contacts
• Proficiency in Excel and Elite Enterprise (3.6 or higher)
• Strong attention to details and organizational skills; must be able to work under pressure (especially during the Fiscal Year end)
• Proactive and results-oriented with comprehensive analytical and problem-solving skills
• 5-7 years of related financial experience in a professional service organization; law firm experience a strong plus

New York Legal Temps has been helping connect talented Legal Staff with prestigious New York and New Jersey Law Firms since 1996.

NYLT is looking to fill multiple temp and temp-to-perm roles for the following positions:

• Executive Secretaries
• Executive Administrators
• Administrative Assistants
• Billing and Collections
• Legal Proofreaders
• Legal Word Processors
• Legal Secretaries
• Paralegals
• Law Librarians
• Law Clerks
• Information Technology
• Help Desk

We have both short and long-term job openings at a wide variety of companies, allowing you to choose the best fit for your schedule and abilities.