The COA Group

Major Law Firm in NYC is seeking an Office Manager with a background in Marketing:

  A national boutique, seeks an office manager to manage day-to-day operationsfor its Midtown New York City office of 15 Attorneys. 

Job Functions:

• Report to the local office Partners and to the Executive Director located in Houston, TX.
• Manage the recruiting and professional development of support staff; incudling – office services, facilities and vendors
• Prepare the office budget and manage expenses
• Collaborate with a management team that includes the managers of the Firm’s other offices and the directors of administrative departments

Qualifications:

• Strong leadership, organizational, & oral and written communication skills
• Demonstrate adaptability and resourcefulness while working in a challenging work environment
• Prior experience with management of both projects and personnel and effective relationship building efforts

Education and Experience:

• Bachelor’s Degree and 5-7 years of experience in a law firm or other professional services environment
• 3 Years of experience in and office or department supervisory position

Prominent Law Firm seeks Bankruptcy Paralegal; position is non-exempt.

Position Summary

Under general supervision and according to established policies and procedures provides legal/general support to the firm’s attorneys and their clients. Must be familiar with and observe the firm’s established policies and guidelines. Must maintain positive contact with attorneys (both the firm’s and outside counsel), support staff, clients, judicial personnel and vendors. Observes confidentiality of client and firm matters. This position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed.

Essential Functions

• Prior working experience in the bankruptcy group of a law firm representing debtors and creditors in complex chapter 11 and chapter 7 cases;
• Experience with e-filing with the Federal Courts generally, and more particularly with both the U.S. Bankruptcy and the U.S District Courts;
• Familiar with the CM/ECF and Pacer filing system;
• Experience with Bankruptcy Court procedures and practices;
• Experience in the drafting of notices, fee applications and proofs of claims;
• Ability to assist attorneys in preparation and drafting of correspondence, pleadings, bankruptcy motions, certificates of service and discovery requests;
• Experience with UCC searches and filings;
• Experience with obtaining, reviewing and indexing legal records and documents for litigation matters;
• Experience with organizing and maintaining discovery files and document productions (in both hardcopy and electronic formats);
• Experience with noticing depositions, organizing, maintaining and preparing deposition materials, exhibits and summaries;
• Experience with preparing case materials for experts;
• Experience with spreadsheets (MS Excel), database and litigation software packages, i.e., Concordance, LiveNote; and/or Relativity;
• Experience with trial preparation and trial assistance;
• Familarity with chapter 11 reorganization process and basic documents such as, SoFAs, fee applications, disclosure statements and plans of reorganization;
• Knowledge of the Rules of Federal Bankruptcy Procedure and the Federal Rules of Civil Procedure;
• Experience with management of bankruptcy lititgation, including adversary proceeedings and appeals; familiarity with the Local Bankruptcy Rules for the Bankruptcy Courts of New York City and Wilmington, Delaware;
• Excellent organizational skills;
• Ability to work and learn independently and meet deadlines;
• Ability to interact well with attorneys, staff and clients;
• Excellent writing and proofreading skills; and
• Experience in appellate matters and cite checking and blue booking skills, a plus.

Requirements

Education:  Undergraduate degree and paralegal certificate required; will consider candidate with comparable relevant experience in lieu of a paralegal certificate.

Experience:  Paralegal with at least 10 years of legal experience in the Bankruptcy area needed.

Skills:  Excellent verbal and written communication skills as well as the ability to work with individuals at all organizational levels. Ability to organize and prioritize issues and workload. The ability to work on projects independently or with little supervision. Flexibility and ability to adapt to constantly changing priorities. Exercising independent judgment and initiative.

Responsibilities:

Equipment to be Used:  Personal computer and other office equipment, such as, telephone, calculator, fax machine, duplicating machine and so on.

Typical Physical Demands:  Manual dexterity sufficient to operate standard office machines.

Typical Mental Demands:  Able to deal with stress associated with fast-paced work environment and multiple priorities/tasks. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions:  Works in a typical office setting. Often called upon to work overtime (generally during the work week but occasionally on weekends). Willingness and capacity to occasionally travel to off-site location.

New York City Law Firm seeks Real Estate Paralegal:

Real Estate Paralegal:

The Firm is currently seeking an experienced Real Estate Paralegal who has Fannie Mae and Freddie Mac experience!

Primary Responsibilities:

• Ongoing interaction and communication with attorneys, opposing counsel, clients and other third parties.
• Perform due diligence examination and review of real estate and corporate documents for various types of commercial real estate transactions, including lease and document abstracts.
• Organize and produce final document deliverables for clients, opposing counsel and real estate attorneys.
• Review title and survey matters for transactions.
• Prepare, negotiate, where appropriate, and review closing documents for sales, acquisitions and lending transactions.
• Coordinate all aspects of complex real estate closings.
• Prepare documentation for and coordinate residential closings including estate sales, cooperative apartments, condominiums and single family houses.

Job Requirements: 

• Minimum of 5 years experience providing exceptionally high quality service to clients.
• Professional demeanor, excellent communication, organizational, writing and interpersonal skills.
• Strong attention to detail and ability to work independently and handle multiple assignments simultaneously.
• Proficiency in MS Word, Outlook, ACRIS and Excel.
• Bachelors Degree and a Paralegal certificate or a 4 year Paralegal degree desired.

• Major New York Law Firm is seeking a Assistant Managing Clerk:

This position works under the direct supervision of the Managing Clerk.  The Assistant Managing Clerk assumes the responsibilities of the Managing Clerk when he/she is not present. 

ESSENTIAL DUTIES & RESPONSIBILITIES

• Ability and experience in briefing attorneys and clerks on the intricacies of court procedures
• Experience in dealing with judges, part clerks, court clerks and general court personnel
• Advise and respond to inquiries regarding court rules and procedures, adjournments, calendar dates, summonses and subpoenas
• Delegate work assignments to court clerks, set goals for staff, able to appraise performances
• Provide data entry into the firm’s docket and calendar system, including computation of due dates
• Ability to work under pressure and exhibit attention to detail and possess organizational skills
• Research cases by various methods including Pacer, Westlaw, Internet, newspapers and magazines, etc.
• Review documents before service and filing for correct form, signatures, required filing fees, required number of copies, etc.
• Ability to file documents electronically
• Draft certain legal documents such as notices of entry, stipulations, notices  of appearance and affidavits of service
• Accompany attorneys to court for special proceedings
• Train and supervise new clerks
• Other duties as assigned at the discretion of the Managing Clerk
• Prepare materials and conduct orientation for new attorneys and staff.

SUPERVISORY RESPONSIBILITIES:

• Supervise Managing Clerk’s staff
• Train employees, plan, assign and delegate work
• Must provide and welcome feedback.

QUALIFICATIONS:

• Must display a willingness to make decisions   
• Must exhibit sound and accurate judgment
• Must demonstrate professional written and verbal communication skills
• Must be willing to pursue training and developmental opportunities
• Must be able to take responsibility for subordinates
• Should possess a Notary Public license.

REQUIRED SKILLS:

• Strong familiarity with CompuLaw, PACER, CourtAlert, Courtlink and the NYS Unified Court System
• Must possess a strong working knowledge of the CPLR, FRCP, local court rules and procedures
• Must know electronic case filing in Federal, State and Bankruptcy courts. 

EDUCATION, CERTIFICATIONS AND/OR EXPERIENCE:

• Eight (8) years minimum experience in Managing Clerk’s office required
• College Degree Preferred.

HOURS:

• Core Hours, Monday through Friday, 9:00 a.m. to 5:00 p.m. (1 hour lunch) with flexibility for overtime as needed.
• This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.  We are an Equal Opportunity Employer.

Major NYC Law Firm is seeking a Corporate Funds Paralegal;

Reporting to the Corporate Paralegal Coordinator, the Corporate Paralegal will assist lawyers in all stages of corporate funds work and with the preparation of documents necessary to comply with federal, state and local regulations in the conduct of business activities.

Responsibilities

• Assist attorneys to prepare integral corporate documents/materials, and State filings.
• Work directly with attorneys and clients in connection with corporate transactions; including mergers, acquisitions and initial public offerings.
• Assist with formation of entities including preparation of entity organizational documents such as formation certificates, tax forms, operating agreements, board resolutions.
• Assist with administration of entities including preparation of board resolutions to update officer slates, assistance with filing obligations, preparation of initial drafts of annual forms or filings, etc.
• Assist with maintenance of client’s document library and legal entity information database.
• Assist with fund administrative issues including coordinating with client’s personnel regarding investor requests.
• Assist with fund investment issues including acting as a resource for deal counsel in preparing resolutions, coordinating execution of documents.
• Prepare quarterly reports for investors.
• Act as resource for clients, attorneys and paralegals or other third parties in connection with requests for client entity information or documents.
• Assist with Form D and Blue Sky Filings.

• Bachelor’s Degree required;
• Minimum 3+ or more years of prior work experience as a paralegal in a Corporate Department;
• Minimum 3+ years of experience with hedge funds and private funds work required;
• Proficient with Microsoft Office Suite (i.e. Word, Excel, Power Point);
• Prior experience with Lotus Notes helpful;
• Proactive, energetic and hardworking team player;
• Exceptionally well organized and detail oriented;
• Manage multiple projects in a deadline driven environment;
• Adaptable to ever changing priorities;
• Demonstrated organizational skills; and
• Excellent oral and written communication skills.

New York Law Firm seeks Paralegals for their New York and New Jersey offices are seeking to employ experienced paralegals who wish to transition their existing skill set to the area of business immigration. The ideal candidate will have a minimum of three (3) years experience, with significant experience managing a high volume case load. Applicants must possess excellent communication and writing skills, the ability to provide excellent client service and demonstrate significant analytical and problem solving skills within a fast paced environment.

Responsibilities Include:
•        Perform intake of cases
•        Troubleshoot and establish case strategy
•        Draft and file petitions and applications
•        Manage Assistant Paralegals
•        Communicate regularly with clients regarding procedural and case processing issues

Requirements:
•        B.A. or B.S. degree
•        3+ years of corporate law firm experience
•        Excellent writing and communication skills
•        Strong organization skills
•        Ability to multitask in a fast- paced environment with competing demands

Prestigious firm is seeking two entry-level RFP Associates to join their Marketing team;

Job Responsibilities: 

• Responsible for updating and responding to new business proposals, updating consultant databases as needed.

Qualifications:

• Prior RFP experience is preferred
• Prior experience working with RFP software (Qvidien, RFP Machine, PMAPS) is preferred
• Must have a strong knowledge of Microsoft Word, Excel and PowerPoint
• 6 months to 1 year working experience and knowledge of the securities industry is preferred
• Series 7 and/or 66 preferred (Series 7 will be required within six calendar months of employment; both exams required within one calendar year of employment)

Prominent Law Firm seeks a Paralegal Supervisor to manage paralegal team across multiple locations:

Experience:

• Bankruptcy Paralegal Experience
• Strong Litigation knowledge
• Light knowledge of Corporate & Real Estate
• Must have managed paralegals at multiple locations
• Staff evaluation and training

Must be open for travel.

Prominent Law Firm seeks Court Clerk;
REPORTS TO:  Managing Clerk
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

1. Filing, service and delivery of legal documents to federal, state and local courts.
2. Proficient in research, on-line and at court.
3. Prepare basic forms including Notices of Appearance, Notices of Entry, etc. and letters for counsel to obtain Certificates of Good Standing.
4. Knowledge of PACER, State and Federal E-Filing requirements required.  Knowledge of Compulaw a plus.
5. General duties include docketing, copying documents at court and various other administrative tasks.
6. Interaction with Partners, Associates, staff, the judiciary and other court personnel, as well as opposing, local and other counsel regarding matters handled by the Firm.
7. Overtime and travel to and from courts, agencies and other firms required.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

College Degree required (BA or BS); a minimum of 2 years related experience.

LANGUAGE SKILLS:

Ability to read and interpret documents.  Ability to write routine reports and correspondence.  Ability to speak effectively to all levels of individuals within the Firm.

Prestigious International Law Firm seeks Litigation Support for their NYC team;

JOB SUMMARY

Responsible for advising the firm, its attorneys, and its clients on preferred methods of organizing and automating litigation, focusing on the firm’s litigation-oriented practice groups.  Also responsible for identifying and assisting in the implementation of technologies that advance the cause of clients in specific matters and the firm and/or its practice groups in broader group-wide initiatives.  Acts in a consulting capacity and operates as a time-keeper.  Expected to engage early in the life of matters, assess data and information needs, identify the most cost-effective process and technology solutions, assist in the acquisition and implementation of key technologies, and then effectively manage the delivery and successful use of those solutions.

The Litigation Support Project Coordinator advises on a wide variety of systems and technologies including, but not limited to, evidence management (e.g., documents / files / transcripts / images), electronic discovery (identification, harvesting, conversion and management), docketing, matter management at micro and macro levels, specialized databases and trial presentations.  The person may also assist with practice and expert systems, intranets, extranets, and knowledge management and eBusiness initiatives.

PRINCIPAL DUTIES AND RESPONSIBILITIES*

• Meets with attorneys to analyze case needs and determine appropriate case automation plans.
• Prepares recommendations, budgets and project plans for acquiring and implementing recommended solutions.
• Defines business and technical requirements and then develop and/or coordinate the development of specialized databases or programs.
• Implements and/or oversees implementation of agreed upon solutions, providing interim first-level support and then preparing and effecting the successful transfer of support responsibilities to the appropriate internal and/or external resources.
• Manages relations with outside vendors (for such tasks as eDiscovery processing, document coding, imaging, OCR conversion, and custom software development) which includes preparing requests for proposals (RFPs), soliciting and evaluating vendor proposals, overseeing work in progress, reviewing work performed and approving invoices.
• Addresses automation needs of litigation groups by surveying market for new technologies and tools, evaluating alternatives, forming recommendations and assisting in acquiring and implementing new technologies.
• Assists preparing manuals and instruction materials for training personnel in litigation tools and processes and provides training when appropriate, especially with vendor provided tools.
• Diagnoses and corrects system and network problems related to litigation services tools and serve as a technical liaison to appropriate vendors.
• Works with members of other technology groups at firm to resolve technical problems that may arise.
• Handles multiple projects and priorities under stressful circumstances.
• Operates as a timekeeper in a timekeeping environment.
• Serves as an advisor and/or consultant to attorneys and their clients regarding automation needs.
• Contributes to the firm’s Service Matters initiative to consistently improve its image internally and externally.  Displays professionalism, quality service and a “can do” attitude to internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.

MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

• Must exhibit mastery and/or high familiarity with the litigation process, law firms, and litigation specific software tools such as CaseMap, Introspect, Concordance, Summation, JFS Litigators Notebook and image capture and viewing systems (e.g., DocuLex, IPro).
• High familiarity with relational databases such as Microsoft Access, their design and use is required.
• Must possess the ability to conceptualize and communicate to non-technical audiences the lifecycle of litigation information and data, determine the feasibility of automating matters, and implement recommended solutions.
• Must understand various data storage methodologies; effective methods for harvesting information from those sources using evidentially defensible methods; strategies for converting harvested data to reviewable form; various review methodologies and systems, including vendor-hosted ASP solutions; and methods of effective electronic production.
• Determining specific application requirements, manage the implementation of these requirements and, when necessary, learn new technologies that meet these requirements.
• This person must be able to handle high stress situations and deal successfully with conflict.
• Possess strong presentation and communication skills in order to interact effectively with firm attorneys and their clients.
• Experienced in the process of automating legal processes and must be able to communicate technical concepts to non-technical personnel in a clear manner.
• Possess strong project management skills and the ability to manage multiple assignments.
• Well-organized, attentive to detail, and willing to take ownership of client requests and his/her team’s success.  (S)He must have a strong client-service orientation.
• Local and out of town travel occasionally will be required

Education: Bachelor’s Degree preferred or significant relevant experience.

Experience:

• Minimum two years (2) years experience with legal technologies, including at least (1) in an advisory capacity, preferably in a law firm environment.
• Project leadership experience required.
• Prior experience as an attorney or legal assistant highly preferred.